Essentially, Primavera P6 Professional Project Management (PPM) is a windows-based software tool that requires a local database (or a server-based database). It provides a project network diagram when the logical relationships are assigned to activities.
The software tool runs the CPM algorithm up to 100,000 activities. It is easy to install and manage a stand-alone software tool like the P6 Professional Project management team. You install it and start building your schedule.
There are two Primavera P6 programs: Oracle Primavera P6 Enterprise Project Portfolio Management (P6 EPPM) and Oracle Primavera P6 Professional Project Management (P6 PPM). The Primavera EPPM program, also a web-based application, is used for large-scale organizations because it requires more infrastructures.
To know Primavera P6 activity types is to know the real site conditions of a project and needs to be thoroughly learned.
The Oracle Primavera P6 project management software provides many solutions related to planning, scheduling, cost control, and reporting issues for professionals across all industries.
Different from the other software tools, it has advanced product management, project management, collaboration, and reporting capabilities. Students and beginners may find it a bit difficult to use without first participating in a Primavera P6 training course.
The project management software (like Microsoft Project and Primavera P6) help organizations to improve their decision-making processes. In addition, it evaluates the risks to complete the project successfully.
Effective project planning is essential to complete the project in a short period at a low cost. Creating a project schedule is one of the most critical processes that affect project success in financial decisions.
Primavera P6 provides standardization with the help of templates existing in Methodology Manager. It enables to track the real project performance and helps to make a comparison between the planned and the actual figures.
Gannt chart view, PERT charts, S curves, stacked bar charts; histograms provide a better view of the project’s performance.
The P6 training courses often cover the following topics like enterprise project management, time management, resource and cost management, risk management, threshold management, issue management and tracking and reporting.
Enterprise project management
The advanced enterprise project management solutions offered by P6 and makes possible for multiple users to work at the same time. A database and a web server enable the system to connect with users via a web interface.
The EPS (Enterprise Project Structure) is a hierarchical structure that shows all the projects in the P6 database. Projects are grouped under specific EPS (Enterprise Project Structure) nodes. With it, all the projects in the database can be managed and reported as a whole.
P6 time management relies on activities and activity relationships that form a network diagram. These activities are grouped under specific WBS (Work Breakdown Structure) levels.
A schedule is built by creating activities, inserting activity durations, and linking them with relationships. Once all these are completed, P6 calculates the critical path of the project.
Resources are actually the equipment, the workforce, and the machinery required to perform the tasks. Project management is actually a matter of resource management, defining labor equipment and material resources.
The unit of measure definition is required to define material resources and the profile helps identify overloaded resources and determine resource usage by late dates.
Cost management is the process of planning and controlling the budget of a project. Here the unit prices can be assigned to resources and the cost of an activity is calculated automatically.
Direct and indirect costs can be assigned to activities as expenses without using the resources in Primavera P6.Once all the expenses are inserted, it is possible to insert the actual costs to the activities. Any possible problems are easily identified by checking the variance.
Risk is any unwanted event or situation that can cause the failure of a project. Primavera P6 risk management feature enables to identify, categorize, and prioritize risks and conduct qualitative analysis on each risk.
Primavera P6 calculates risk score with the help of information entered for each risk.
Tracking and reporting
Work performance reporting is a crucial process. This includes comparing the planned and the actual project status, having calculated the current and estimated future performance.
There are many report types in the Oracle Primavera P6 database and the software also allows creating custom reports.
The most common reports that exist include Earned Value, Activity Look Ahead, Stacked Histogram, and Schedule Performance reports.
Issue management tool works along with thresholds. When an activity or a WBS element reached its threshold limits, the Primavera P6 will create an issue automatically. The software allows sending emails to the team members regarding the issue.
Project Management life cycle
The project management life cycle provides effective solutions to team members for planning, organizing, and reporting the resources. All these are needed to complete the project by meeting contractual requirements.
One of the most important tasks of project teams is to achieve the project goals by satisfying stakeholder’s needs.
The five phases of the project management life cycle is covered by Primavera P6. They include initiation, planning, execution, controlling and closing.
The project’s scope, major deliverables, main objectives are defined at the initiation phase.
Assigning team members and project manager
Primavera P6 facilitates the initiation phase with the help of its key features. Storing documents, configuring the user’s access and other solutions are offered.
Planning is one of the most critical phases for the success of a project. It is the second phase of a project’s life cycle in which the following plans are created,
During the planning phase, team members create the WBS, insert activities, and assign activity relationships as well as assigning resources and costs. So, the baseline is set.
Execution / controlling
The execution phase begins and ends the real site work. The project schedule is updated at this phase.
In the control phase, the team members report the project performance and make comparisons for planned and the actual inputs. The critical path from the software alerts team members if there is a delay.
The team members will then employ schedule compression techniques such as fast-tracking or crashing to recover delays.
Companies employ planning engineers to help them make better management decisions and evaluate the risks within their projects.
The Oracle P6 Training software offers solutions with a focus on project planning and management industries. (This includes oil and gas, construction, engineering, utilities, public sector, aerospace, defense, IT services and more).
This Primavera P6 tutorial provides the reader general information about the basics of that software.